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Administrative Assistant to Facilities

Administrative Assistant to Facilities

Sauk Valley Community College

Dixon, IL

Job ID : 57536b6b71437657554753306f69505367513d3d

Job Description :

Posting Details

Position Information

Position Title
Administrative Assistant to Facilities

Position Classification
Support Staff

Job Posting
Sauk Valley Community College seeks innovative individual for a full-time support opening as the Administrative Assistant to Facilities.

FUNCTION OF THE JOB
Perform responsible administrative, technical, and office duties for the facilities department. Oversee operations of the office and assist the supervisor with administering department functions.

DUTIES AND RESPONSIBILITIES
  • Perform responsible office and administrative duties for the supervisor, including but not limited to, preparing correspondence and other necessary forms, answering the telephone, and providing general information and assistance upon request.
  • Answer and screen telephone calls, provide accurate information, and take messages as appropriate for the Facilities division and the College switchboard as needed.
  • Schedule the supervisor’s calendar, including making appointments, scheduling meetings, and reserving meeting rooms as needed.
  • Assist the supervisor in monitoring the budget.
  • Maintain files and records necessary for the compilation of reports for specific purposes or personnel.
  • Order supplies, perform follow-up, receive supplies, and deliver as required.
  • Assist in training, assigning responsibilities, and supervising College work-studies in the office.
  • Oversee the license, permit, and inspection of the underground storage tanks.
  • Maintain College van fleet, including keeping track of reservations and expenses, scheduling repairs, and preparing necessary reports.
  • Coordinate the update of facility drawings and documents (electronic and paper) to reflect improvements and changes.
  • Administer and monitor all safety-related programs and attend ICCRMC safety committee meetings.
  • Oversee operation of the mail room and shipping/receiving; process outgoing mail and packages.
  • Prepare and track contracts and invoices for external bookings.
  • Coordinate special events, conferences, and equipment between appropriate College departments and outside parties who are using College facilities.
  • Book room reservations for meetings and special classes. Enter in Banner all activities held at the College outside of regularly scheduled classes.
  • Assume all other reasonable professional duties and responsibilities as assigned by the supervisor.

REQUIREMENTS
Associate’s degree and two years of responsible office experience or equivalent education and experience required. Proficiency in computer word processing and spreadsheet required. Experience with bookkeeping and blueprint reading preferred.


Hiring Range
$15.20 to $16.58

Position Type
Permanent

Time Status
Full Time

Posting Detail Information

Number of Vacancies
1

Desired Start Date

Position End Date (if temporary)

Posting Open Date
01/11/2023

Posting Close Date

Open Until Filled
Yes

Special Instructions Summary

Quick Link for Internal Postings
https://jobs.svcc.edu/postings/1635

Diversity/EEOC Statement
SVCC is an affirmative action, equal opportunity employer and is interested in receiving applications from individuals who would enhance the diversity of the College. Sauk Valley Community College is an institution of higher education that provides quality learning opportunities to meet the diverse needs of its students and communities.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  • Cover Letter
  • Resume
  • Unofficial Transcript
Optional Documents
  • Curriculum Vitae
  • Teaching Statement
  • Online Portfolio - URL
  • Other

Company Details :

Name : Sauk Valley Community College

CEO : David Hellmich

Headquarter : Dixon, IL

Revenue : $25 to $100 million (USD)

Size : 201 to 500 Employees

Type : College / University

Primary Industry : Colleges & Universities

Sector Name : Education

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Details

: Dixon, IL

: 15.2 - 16.58 USD HOURLY

: 6 days ago

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