Hestia Advantage is Growing with 8 years of continuous growth.

The Executive Assistant will perform a wide range of administrative and office support activities and aide the CEO in facilitating the efficient operation of the organization.

What We Offer

• Very competitive salary and benefits.
• Team focused. Teammates and leadership are there to assist when you need help.
• Open-door management style: we welcome feedback in all areas.
• An entrepreneurial spirit, fast paced environment, but with a strong belief in work-life balance.

The Executive Assistant will perform a wide range of administrative and office support activities and aide the CEO in facilitating the efficient operation of the organization.

Responsibilities

• Maintain the CEO's appointment schedule by planning and scheduling business and personal meetings, conferences, teleconferences, as well as coordinating and booking travel arrangements.
• Assists the President/CEO with daily administrative duties and completes a broad variety of administrative tasks that include completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Assists and *supports the CEO in preparing for meetings*, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary.
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Serve as the primary contact for the company, greet and establish rapport with employees, clients, visitors, and all other guests entering and exiting the building.
• Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidently as needed.
• Notify CEO of important dates such as employee birthdays and anniversaries.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Plan, coordinate, organize and help at various company meetings, events, and celebrations.
• Receive and sort daily mail and email, filing appropriate documents accordingly.
• Maintain inventory of the company's supplies, reordering as needed.
• Be easily assessable for after-hour travel, scheduling, and other needs.
• Pick up deliveries and run errands as needed *for the CEO for both business and personal reasons.*

Requirements

• Bachelor's Degree preferred.
• A minimum of 3 years office experience.
• Must be proficient with Google Suite, Messaging Apps, Social Media.
• Highly organized and self-motivated.
• Excellent verbal and written communication skills.
• Detail-oriented and good time management skills and ability to prioritize work.
• Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment.

Hestia's mission is to provide exceptional hospice care for our community by providing compassionate, holistic, quality of life solutions. Hestia has built the most heart centered, most classical and patient centered hospice with an exceptional team working together to provide the best care possible. Hestia combines its innovative solutions with its award-winning models of care, establishing and maintaining meaningful relationships with every patient and family member that is built upon respect, confidence, integrity and mutual trust. Used by word of mouth almost exclusively, our reputation speaks for itself in Missoula and Kalispell Montana, Hestia is the a leader in bringing back the heart to patient care.

Job Type: Full-time

Benefits:

• Health insurance
• Life insurance
• Paid time off
• Phone Allowance
• Floating Holidays

Schedule:

• 8 hour shift
• Monday to Friday
• On call

Job Type: Full-time

Benefits:

• Health insurance
• Paid time off

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
• On call
• Weekend availability

Experience:

• administrative support: 3 years (Required)
• Google Suite: 3 years (Required)

Work Location: One location

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