Accounting Specialist Essential Functions:

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the current status of customer accounts as requested.
• Research customer discrepancies and past-due amounts with the assistance of the Billing Clerk and other staff.
• Assists Controller in reconciling revenue accounts each month.
• Copies, files, and retrieves materials for accounts receivable/payable as needed.
• Relays changes of information to appropriate employees.
• Performs other tasks as assigned.

Accounting Specialist Job Requirements:

• Bachelor’s Degree in Accounting or related field.
• Master’s degree, preferred.
• 5+ years of accounting experience.
• Must be reliable and extremely trustworthy.
• Must maintain the highest level of confidentiality.
• Excellent communication and teamwork skills.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.

Accounting Specialist Work Environment: Accounting Specialist duties operate in a clerical, office setting. This role routinely uses standard office equipment such as computers, scanners, phones, copiers, filing cabinets, and fax machines.

Accounting Specialist Physical Demands: Accounting Specialist require the ability to sit and/or stand for long periods of time. It may also require walking primarily on a level surface for certain periods of time, as well as, reaching above shoulder heights, below the waist or lifting as required to file documents.

Accounting Specialist Position Type and Expected Hours of Work: This is a full-time position. Days and typical hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Overtime and weekends may be necessary.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Accounting: 3 years (Required)

Work Location: One location

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