About us

Friends of Rogers provides outstanding educational opportunities that excite, inspire, and motivate people of all ages to enjoy, understand, appreciate, and protect our natural environment.

BOOKKEEPER/ADMINISTRATIVE SPECIALIST POSITION DESCRIPTION

This position is responsible for maintaining accurate financial accounts and records of the Friends of Rogers (FOR) 501(c)(3) organization. Additional duties relate to the administrative support of the FOR staff. This position is a part-time, non-exempt (hourly) position reporting to the Executive Director, working approximately 15 hours per week. The hourly base rate is $20 - $25 per hour.

Key Responsibilities:

• Work closely with the Executive Director and FOR staff on all financial matters related to the management and operations of the Center.
• Accounts Receivable: Review, reconcile and record receipts and bank deposits; Reconcile merchant accounts with receipts and donations (Square, PayPal, Panorama, First Giving); Invoicing as needed of grants, leases and other charges.
• Accounts Payable: Review, code, record and pay bills; Maintain vendor accounts and files; Assure tax compliance; Prepare year end 1099 forms and 1096 summary
• Payroll: Process biweekly payroll; Coordinate direct deposits; Reconcile and prepare monthly payroll taxes and initiate monthly electronic payment; Prepare and submit quarterly and annual payroll reports; Federal 941, Federal tax withholding and FICA; NYS-45, NYS Unemployment and state withholding; Reconcile and submit retirement payments to Vanguard; Prepare and submit payroll documentation requests to various agencies; Annual W-2s and W3 Summaries; Prepare annual Workers’ Compensation audit; Quarterly/Annual Disability and Paid Family Leave reports
• Maintain employee files. Provide new hire packets to new employees and ensure all forms are up to date including employee information, emergency contacts, W-4, IT-2104, direct deposit, I-9 and other forms as required.
• New hire reporting
• Grant reporting reconciliation and billing related to NYS Interns, ZBGA, and other restricted funds
• Reconcile bank accounts monthly including NBT Checking and savings accounts, investment account, petty cash and cash drawers
• Provide monthly financial reporting to the Board of Directors, support the Executive Director to prepare the annual budget.
• Interface with FOR Board members, Executive Director, staff and CPA, as needed including emails, phone conversations and meetings.
• Conduct training and development on accounting policies and procedures.
• Order accounting supplies and software as needed.
• Administrative Support: Process all donations/gifts and membership funds using the donation/membership system; Prepare acknowledgment letters to donors and members; Manage member and donor database; Provide administrative support to FOR staff; Manage Rogers gift shop - maintaining appropriate inventory levels and ordering new items for sale.

Minimum Qualifications:

• Experience with Bookkeeping systems e.g. Quickbooks, Intuit
• Bachelor’s degree in finance, accounting or related field or Associate’s Degree with relevant experience
• Minimum of five years of experience working with not-for-profit organizations
• Strong written and verbal communication skills
• Demonstrated commitment and dedication to environmental education and natural resource protection.

Key Attributes

• Accurate with strong attention to detail
• Organized and task focused
• Deadline oriented, with the ability to follow through on commitments
• Ability to balance multiple priorities
• Strong sense of community and passion for FOR’s mission.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Physical setting:

• Office

Schedule:

• Day shift

Ability to commute/relocate:

• Sherburne, NY 13460: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Bookkeeping: 1 year (Preferred)

Work Location: In person

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